Project Manager

London (Central), London (Greater)
21 Jul 2014
21 Aug 2014
Full Time
Contract Type
Job Role
Project Manager

A leading strategy, marketing, communication and events agency seeks a Project Manager to coordinate the full project lifecycle, from essential admin tasks to client liaison and physical delivery / reconciliation. Some of your responsibilities will be:

• Interpret the design team’s vision accurately and with sensitivity

• Research product and material suppliers

• Checking and understanding venue restrictions

• Use MS Excel pre-defined templates for all standardised tasks

• Ensure all quotations are precisely matched to the end deliverable: no notes or amendments so that the PO directly relates to the quotation

• Obtain multiple quotations for cross referencing

• Oversee/monitor and update contractor roles and responsibilities

• Monitor timesheet records and report progress. Track changes and inform PM’s of potential risk or overruns. Use records to guide the project delivery and management resource and deadline scheduling

• Use MS Excel pre-defined templates for all standardised tasks

• Maintain up to date information, work with Project Coordinator to ensure on time payments to suppliers to enable a speedy reconciliation once all supplier invoices are settled

• Cross check all costs from job statement to budget sheets; note exchange fluctuations; raise project change notices

• Cross check all reconciliations with accounts and report to AD for onward reporting to the client

  • Advise AD and Project Coordinator of budget status updates through project to enable accurate control of final stage invoicing to client and balance transfers to and from the client’s ‘credit funds’

• Complete the inventory system including stock allocation, reference and photo reference

• Ensure that all stock allocation is up to date and kept up to date; agree with client an acceptable update period (weekly / fortnightly)

• Report losses, damage and / or refurbishment requirements

• Work with the AD to report to the client forecast and budget status

The ideal candidate will have expert knowledge and proven experience in the large-scale events arena, project management skills across a wide set of competencies and familiarity with the Conference & Events industry and typical events: summits, conferences, exhibitions, road shows. You will be a team leader, highly organised and proficient with a confident, warm and outgoing personality.

You must have strong Exhib design background and an in-depth understanding of the infrastructure, laws and regulations when undertaking projects in the US and proven capability to lead £multi-million projects.