Events Assistant

London (Central), WC1
Up to £25k
13 Sep 2017
13 Oct 2017
Events Assistant
Full Time
Contract Type

Context of the Role

THE is the data provider underpinning university excellence in every continent across the world. As the company behind the world’s most influential university ranking, and with almost five decades of experience as a source of analysis and insight on higher education, we have unparalleled expertise on the trends underpinning university performance globally. This position is part of the Summits Team for within Tes Global and THE event operations team.  The role will also involve working on tes Global Awards ceremonies

The jobholder is responsible for supporting the Operations Director and Event Managers in the planning and delivery of industry-leading awards ceremonies, world summits series and events. A keen eye for detail and the ability to multi-task are essential in this role.


Key Accountabilities

Working alongside the Events team in the overall planning, execution of a variety of annual events.

Working on the production of dedicated Awards sites/web pages for each event, collaborating with the marketing and design teams, web specialists, functionality as necessary

Dealing with incoming enquiries for all events and corresponding with entrants, judges, table bookers and sponsors

Ensuring all administration for the event is completed in a timely and accurate fashion, to include processing/cataloguing of entries and table/delegate bookings, ensuring all revenue for the event has been processed correctly, managing of sponsors/exhibitor requirements

Assisting the client in selecting menus, room layouts and table plans

Onsite event management where appropriate - specific responsibilities are allocated by the Operations Director to include overseeing the production team, briefing and liaison with hotel staff, co-ordination of sponsors, co-ordination of hostesses, ensuring table plans are correct and adhered to etc

Taking on additional or specialist tasks/responsibilities under the direction of the Director of Operations to aid the smooth running and development of the Department as a whole

Ensuring compliance with data protection rules

Resolving problems and escalating to Operations Director as necessary

Sharing best practice across the events teams

Key Skills & Knowledge



Minimum of 18 months events experience

Proficient use of the latest version of Microsoft Office

Proven ability to handle multiple deadlines.

Willingness to travel at short notice


Bachelor’s degree preferred; significant work experience can substitute for the degree

Key Competencies

·         Planning and organisation

·         Attention to detail

·         Accuracy

·         Leadership

·         People management

·         Relationship management

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