Events Executive

1 day left

Location
London
Salary
£26000 - 29000 per annum
Posted
22 Sep 2017
Closes
22 Oct 2017
Ref
DL/10697
Contact
Danielle Lavin
Sector
Associations
Hours
Full Time
Contract Type
Contract
An Association seeks 2 Events Executives, one for an immediate start, for a 1 year contract which should become permanent. Managing around 70 events a year, working as part of a team of 6, you will assist the Operations Manager (Conferences, Seminars & Courses) to support the delivery of a portfolio of courses/events and to take the lead on the organisation and delivery and financial monitoring of associated training events. The postholder will also be expected to take an active part in all other educational event and conference activity within the organisation. In this role you will build strong working relationships with external agencies, Faculties, senior trainers, and facilitators to ensure that effective and efficient operational support provided so that events run smoothly and materials updated as appropriate.

Other responsibilities include:
  • To be the key point of contact for healthcare professionals wanting to undertake courses, conferences, ceremonies and other educational activity organised by the department.
  • To act as the first point of contact for delegates seeking clarification and information about courses and other events, advising them on which events are most relevant to their job role / CPD needs.
  • To actively promote programmes by working with the Marketing Executive as well as with external partners and agencies in marketing programmes where appropriate.
  • Research and implement where possible new ways to market events
  • To identify ways in which courses and events can be developed with a view to increasing profitability without compromising quality.
  • Under the direction of the Operations Manager, ensure that operational processes and procedures are fit for purpose and regularly reviewed and updated in response to changing needs to support course delivery.
  • To attend events to observe training delivery to ensure quality of training and feed back to Operations Manager re. issues, concerns or good practice.
  • To schedule courses run by the department, using knowledge of the training schedules to ensure maximum registrations and providing a suitable lead up time in collaboration with other teams where appropriate.
  • To host allocated courses when necessary, whether in London or elsewhere, including set up, registration and operation.
  • Under the direction of the Operations Manager, Clinical Leads and Conferences, Seminars & Courses team, maintain up-to-date knowledge on any government changes in the health sector and how this may impact or influence programmes being delivered.
  • To negotiate and contract with external venues to ensure best value for money when booking events/accommodation.
  • To negotiate costs and contracts with printers, as well as oversee the production of course materials for events and ensure that the programmes adhere to copyright requirements.
  • To provide support to trainers, tutors and speakers and address any first line queries about course content and delivery and escalate as appropriate for all events.
  • To work closely with and support other team members in the delivery of all training events, ensuring that standardised processes and procedures implemented and adhered to.


The ideal candidate will have experience in running events ideally within the NFP/Association market, with strong organizational skills.

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