Event Co-ordinator - (iconic historical London venue)

Regan & Dean
£27000 - 31000 per annum
09 Aug 2018
08 Sep 2018
Regan & Dean Recruitment Ltd
Full Time
Contract Type
Historic and beautiful London venue is looking for a confident Event Co-ordinator to join their busy events team, and manage prestigious events, end to end …

The events team at this prestigious organisation is responsible for organising a remarkable range of events at this very special historical Grade 1 listed London venue - used for highly prestigious banquets, dinners, lunches, and high profile corporate and charity events and award ceremonies, concerts, and special events.

You'll be joining a busy team who delivery over 500 events each year - organising a range of special and highly prestigious events from lunches, dinners and prestigious visits, to banquets, awards and special events for corporates and charities … Your main duties will be the co-ordination and detailed organisation of these high profile events, involving liaison with internal teams, and varied contractors and suppliers, management of all event details in the pre-planning and on-site delivery stages.

Key Responsibilities include:
  • To plan and deliver events allocated to you, working as part of a team and individually depending of the size of the event
  • Deal directly with clients, internal and external
  • Attending meetings with internal stakeholders and external organisations to develop event arrangements
  • Prestigious events - researching guests lists, issuing invitations and recording responses
  • Devising table plans and producing ceremonial briefing notes and other correspondence and documentation for each event
  • Placing orders with suppliers, managing provision of their services, and managing costs
  • Develop and manage operational notes, guest lists, table plans, briefing notes
  • Liaise with senior officials within high level organisations (eg Embassies, Royalty, Police, Foreign Office), as well as corporate clients
  • On-site event co-ordination
  • Diary co-ordination

You'll be a highly organised, smart and articulate events co-ordinator with existing experience within corporate and/or special events, of full end to end event management. You'll be working on some very high profile formal events at this prestigious venue - so you'll love achieving the highest possible quality levels of event execution, with the necessary exacting level of attention to detail. You'll have excellent communication skills to deal with a wide range of people, supported by your very high levels of customer service, maturity and great attention to detail. Strengths as a team player, excellent interpersonal skills and computer literacy are essential, as is excellent experience co-ordinating relevant event suppliers, internal and external. Previous experience working within a hi-end or historic venue would be beneficial.

Key requirements:
  • Excellent communication skills, with excellent standard of English, both written and oral
  • Degree level education highly desirable (1st or IIi)
  • End to end event co-ordination experience - working with corporate and/or prestigious clients
  • Smart professional appearance as this role includes working at formal and very high profile events
  • Varied supplier liaison experience (internal and external) across all aspects of event hospitality, including catering, operations, entertainment, florists etc
  • Experience of managing event budgets
  • Confident, able to cope well and calmly under pressure, tactful and discrete
  • Flexibility to work evening and occasional weekends at your events

This is a unique opportunity to work at a highly prestigious historical London venue, and use your proven event co-ordination experience and excellent interpersonal skills to deliver some unique and extremely high profile and momentous special events.

If your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click the "Apply" now.

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