Events Manager

Location
City of London
Salary
£24000 - 26000 per annum
Posted
11 Jan 2019
Closes
10 Feb 2019
Ref
LS11213
Contact
Liz Sinclair
Sector
Conferences
Function
Event Logistics
Hours
Full Time
Contract Type
Permanent
Job Role
Event Manager
A global events company focusing on commercial conferences is looking for an Event Manager to join their team. The Event Manager will be responsible for planning events logistics and managing on-the-day delivery of events on a portfolio of Global and Local events. This includes all pre-event planning; sourcing and managing suppliers; liaison with all conference speakers and sponsors; and on-site logistics, including management of the on-site team.



Key Responsibilities
  • All pre-event logistics and planning for the event.
  • Attending project management meetings, and reporting progress to project team, for your allocated events.
  • Creatively generating ideas and themes to maximise events experience.
  • Accurately tracking conference spending against budget (signing off with Head of Department).
  • Booking staff travel and accommodation (European events).
  • Keeping Salesforce updated with all event information.
  • Managing the implementation of all sponsorship packages ensuring all deliverables are met. This includes exhibition arrangements, speaking packages, managing speaker guest invitations, and any add-ons.
  • Preparation of conference documentation and pre-event speaker technical running order
  • On-site management of speakers alongside the Conference Producer.
  • Liaising with venue: selecting menus, confirming floorplans and preparing detailed running order document containing all the event requirements.
  • Supplier sourcing, negotiation and liaison for conference equipment (incl. branded products, furniture hire, outside catering, entertainment etc).
  • Management of all suppliers on-site and deliveries (venue, caterers, furniture, AV etc.)




The job is very diverse and requires outstanding organisation skills, a calm mentality under pressure and an enthusiastic, pro-active attitude to work. The Successful candidate will have 2-3 year's experience running events, particularly from a conference background,be educated to 2:1 degree level and the ability to manage a demanding workload of multiple projects simultaneously.

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