Event Administrator

City of London
11 Jan 2019
10 Feb 2019
Liz Sinclair
Full Time
Contract Type
A renowned commercial conference organiser is looking for an Events Administrator to join their team. They are looking for an enthusiastic graduate with a minimum of a 2.1, with some good administration experience but who is looking to progress into a career in events. You will need excellent attention to detail, exceptional organisation and time-management skills and a self-motivated attitude.

Key Responsibilities
  • Preparing briefing packs for speakers and sponsors.
  • Communicating event information to speakers and chasing materials.
  • Liaising with sponsors for information and deliverables.
  • Tracking all speaker and sponsor deliverables on spreadsheets and ensuring information is received by deadlines.
  • Sending invitations for private hospitality breakfasts, lunches and dinners and tracking RSVPs.
  • Ordering supplies for events, such as signage, printing, furniture etc.
  • Management of department systems: reporting and scheduling.
  • Responsible for keeping log of events equipment stock and reordering as required.
  • Coordinate laptop distribution schedule during events seasons.
  • Identifying any scheduling/distribution gaps with the Head of Events.
  • Facilitate team with preparing, printing and packing on-site materials for events, such as name badges, registration, signage, equipment etc.
  • Keeping templates and team documentation up-to-date.
  • Responsible for ordering couriers and following up on delivery.
  • Events admin support to the Head of Events.
  • Attend events alongside event manager on-site to ensure event runs smoothly.
  • Work on event set up, registration and close down during events.

This is an excellent opportunity for a good Administrator to get their first step on the event career ladder. International travel will be required on occasion. Educated to a 2.1 Degree level is essential.

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