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Event Administrator

Employer
ESP Recruitment
Location
City of London
Salary
Competitive
Closing date
10 Feb 2019

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Function
Event Administration
Sector
Conferences
Hours
Full Time
Contract Type
Permanent
Job Role
Graduate/Trainee/Intern
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Job Details

A renowned commercial conference organiser is looking for an Events Administrator to join their team. They are looking for an enthusiastic graduate with a minimum of a 2.1, with some good administration experience but who is looking to progress into a career in events. You will need excellent attention to detail, exceptional organisation and time-management skills and a self-motivated attitude.

Key Responsibilities
  • Preparing briefing packs for speakers and sponsors.
  • Communicating event information to speakers and chasing materials.
  • Liaising with sponsors for information and deliverables.
  • Tracking all speaker and sponsor deliverables on spreadsheets and ensuring information is received by deadlines.
  • Sending invitations for private hospitality breakfasts, lunches and dinners and tracking RSVPs.
  • Ordering supplies for events, such as signage, printing, furniture etc.
  • Management of department systems: reporting and scheduling.
  • Responsible for keeping log of events equipment stock and reordering as required.
  • Coordinate laptop distribution schedule during events seasons.
  • Identifying any scheduling/distribution gaps with the Head of Events.
  • Facilitate team with preparing, printing and packing on-site materials for events, such as name badges, registration, signage, equipment etc.
  • Keeping templates and team documentation up-to-date.
  • Responsible for ordering couriers and following up on delivery.
  • Events admin support to the Head of Events.
  • Attend events alongside event manager on-site to ensure event runs smoothly.
  • Work on event set up, registration and close down during events.




This is an excellent opportunity for a good Administrator to get their first step on the event career ladder. International travel will be required on occasion. Educated to a 2.1 Degree level is essential.

Company

As specialists in our market, we offer integrity, honesty and confidentiality. As we concentrate on doing one thing and doing it really well, we have built up an extensive network of candidates at all levels and some of the most highly regarded clients in the events industry.

Offering the widest range of jobs in events worldwide, esp work on permanent, contract and freelance recruitment solutions at all levels from graduate to managing director, across the UK and internationally.

esprecruitment recruit for the following sectors:

  • Event Management Agencies 
  • Production Companies
  • Experiential Agencies
  • C&I Agencies
  • Corporate in-house
  • Venues
  • Hotels
  • Associations
  • Charities
  • Public Sector
  • Commercial Conference Companies
  • Exhibitions
  • Exhibition & Event Services
Company info
Website
Telephone
020 7299 2960
Location
Ground Floor
36 Manchester Street
 London
W1U 7LH
GB
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