Event Executive

A well established not-for-profit company is looking to recruit an Events Executive in a dual role encompassing event management of a portfolio of your own events and event support to the teams running larger more complex events. The role is responsible for delivering networking events, which include networking breakfast events, evening social events, networking training courses and other ad hoc events where you will be originating the event concept, designing and implementing promotional activities; monitoring financial performance; sourcing venues, speakers and suppliers and running the event on the day.

Key Responsibilities

• Deliver an events programme as agreed with the Head of Events on time and to budget
• Develop, organise and manage the Networking breakfast receptions
• Work with the Sponsorship & Promotions Manager to develop sponsorship proposals
• Compile estimated and actual event budgets, monitor performance and liaise with Senior Event Manager over diversions
• Source venues, caterers and all third party suppliers and act as the principal contact
• Book transport for events
• Lead staff team at events by planning and chairing pre and post event briefing sessions
• Provide updates for team meetings and act as the principal point of contact at events
• Maintain up to date and accurate event files for reference by the team
• Assist team with the production of guest lists, badges, joining instructions and all other event administration
• Play an active part in all other events run by the team and assist with on site preparations
• Observe the quality standards for the delivery of events and contribute to their continuous improvement
• Prepare guest lists, badges and any other event material required for events
• Process all receipts, invoices and refunds for allocated events and any correspondence with delegates where appropriate

The successful candidate will have previous experience of working on business focused events, solid administrative skills and highly organized with strong interpersonal and communication skills.