Logistics Project Manager - Congress

Manchester or London
08 Apr 2019
08 May 2019
Logistics Project Manager - Congress
Full Time
Contract Type
Job Role
Project Manager

We are looking for an accomplished Project Manager with previous experience managing pharmaceutical clients and a great understanding of congresses. We are looking for an individual who can ‘create unforgettable’ experiences for our clients.

What will you be doing

  • Lead and manage logistics project teams in significant congress project management
  • Participate in, and where necessary, co-ordinate project kick off with client to determine scope of requirements and key deliverables
  • Pro-actively manage project communications, including participating / chairing project calls, providing action reports and minutes to ensure project is delivered on time and on budget
  • Produce, review, monitor, update and action all project-related documentation
  • Develop project timelines in accordance with the above and tracking accordingly with client stakeholders
  • Manage priorities in accordance with deadlines & multi-task accordingly, handling several projects at any one time
  • Co-ordinate additional client & HCP congress activity including housing, dinners, additional meetings, sponsorship requirements, satellite symposia
  • Create and accurately maintain detailed project budgets, monitoring time / fees as well as all third-party costs – alerting client to and managing overspend where necessary
  • Closely monitor project financials ensuring that invoicing and financial administration is timely and of a high standard
  • Deliver income targets and margins, maximising revenue opportunities whilst providing best value for the client
  • Input to all necessary reporting to client on an ongoing basis
  • Manage all project related suppliers (hotels, DMCs, AV companies), including selection, negotiation and financial processes
  • Liaise with other congress related suppliers, including housing bureau, congress secretariat and other client partner agencies as required
  • Oversee and monitor the delegate management process with a willingness to take on the delegate management role for smaller meetings
  • Collaborate with other internal departments to deliver project components, exploit synergies and drive operational efficiencies; most notably with the exhibitions team
  • Adhere to client specific policies or international guidelines, in relation to all congress activities

What you need to have

  • Previous experience of managing healthcare client activity at key international congresses
  • Experience of delegate management to provide guidance and support the Delegate Managers on projects you are responsible for
  • Strong project management skills ideally developed within a healthcare setting
  • Be well versed in regulations of the pharmaceutical sector
  • Be client centric and deliver to the highest quality both pre-event and onsite, acting as a TCEG ambassador at all times
  • Good numeracy skills, relating to budget management
  • Efficient, proactive and well organised
  • Highly motivated with a positive can/do attitude
  • Calm under pressure
  • Excellent attention to detail, literacy and proof reading skills
  • Culturally sensitive
  • Team player, comfortable in a matrix environment with multiple stakeholders (external and internal)
  • Well-developed negotiation skills and the ability to influence others
  • Ability to accomplish projects with little supervision
  • Willingness to travel (internationally, as well as between Manchester / London offices)
  • Registration systems experience (Certain preferred)
  • Adaptable to project changes with an ability to offer expert advice to clients

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