Special Events Manager

A charitable organisation in London, seeks an experienced events professional ideally from the charitable or not-for-profit sector to take on an exciting 18 month contract to project manage a series of celebratory events for the organisation.

This highly respected organisation is hitting two anniversary milestones in the next 18 months and they would like to organise a series of events to celebrate, which will include high profile visits, a drinks reception, a Summer ball, a series of events over a weekend for past and present members and a series of lectures.

You will organise these events from end to end, working with senior stakeholders and internal departments, including an in-house catering team, to create a series of memorable, celebratory events.

Key responsibilities

Organise and attend Anniversary event/activity planning meetings and identify the requirements and expectations for each event/activity with the relevant Executive team lead

Develop and maintain good working relationships with internal staff (including the Commercial Events team) to ensure events and activities are delivered on budget and to a high standard

To book all event requirements through the Commercial Events team ensuring that the companies requirements are communicated and met

Manage all event/activity administration including invitation design and print, guests lists, communications and running orders whilst making sure the appropriate sign off from the relevant Executive team member is secured

Work closely with the Marketing and Communications teams to promote events and activities to Alumni and other relevant audiences

Help develop the new Alumni engagement software platform and to encourage Alumni to sign up and interact with the platform

The ideal candidate with have extensive experience organising a wide range of events and is used to working in an autonomous role. You will have worked in a charity, association or educational institution within an events role and be used to managing a budget.

You will need to be available with a months' notice or less.

Experience

Proven experience of event management

Proven experience of delivering events to a high standard

Experience of working with VIPs

Proven experience of liaising with internal staff including Senior Managers

Experience of Raiser's Edge, Rendevous or similar CRM system