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Event Manager

Employer
Haymarket Media Group
Location
Twickenham
Salary
Depending on experience
Closing date
7 Feb 2020

Job Details

A fantastic opportunity has arisen for an experienced Events Manager, working across Haymarket Business Medias growing Conferences Team. Reporting into the Head of Event Operations, you will lead the operations over a wide range of events including conferences and smaller 1&2 day events and workshops. 

Build your career as an Events Manager

A fantastic opportunity has arisen for an experienced Events Manager, working across Haymarket Business Medias growing Conferences Team. Reporting into the Head of Event Operations, you will lead the operations over a wide range of events including conferences and smaller 1&2 day events and workshops.

Why work with us?

People are our greatest asset here at Haymarket Media Group. We pride ourselves on being the best specialist media company in the world and we’re hard-wired to produce brilliant content for our readers and event attendees, with over 16,000 companies around the globe turning to us to help their businesses grow. Join us and you will work on market-leading brands to help create powerful and lasting relationships that deliver real results, all while developing your own career.

Career opportunities

We offer excellent training and career progression opportunities both within the team and across other divisions at Haymarket. Your next steps may include more senior roles such as Senior Event Manager.

Our working culture

Our team culture is friendly, vibrant and sociable. We have just as much fun after hours, too - be it drinks with colleagues, awards ceremonies, sports teams, or our infamous annual Haymarket Awards. There is a relaxed vibe in our offices and we give you the tools to work flexibly, move around our environment freely and collaborate with your colleagues.

Other benefits include:

  • Competitive salary 
  • Comprehensive training and career development programme
  • 25 days holiday per year (increasing 1 day per year of service up to 30 days)
  • Generous contributory pension scheme
  • Season ticket loan on passing probationary period
  • Discounts on magazine subscriptions and other employee discounts
  • Regular individual and team rewards and incentives for outstanding performance

Key accountabilities:

Financial management

  • Responsible for managing budgets/expenditures and maintaining forecasts along with prompt financial reconciliation
  • Monitor and control operational costs in line with defined budget profit margin
  • Weekly reporting to Head of Ops, HBM Events on event by event basis
  • Manage payment schedule and tracker to make sure that suppliers/venues are paid correctly and on time
  • Support the sales team with the accurate budgeting of all costs relating to commercial activities

 Event operations/Logistics management

  • Ensure best delegate experience from pre-event to onsite management from registration to post-event feedback 
  • Maintain a working project file for each event on the Haymarket Events server.
  • Produce and maintain a timeline for each event ensuring that the event runs to schedule and deadlines are met
  • Source appropriate suppliers for each event, working with the venue around any preferred suppliers and secure the best products and services available at the best price
  • Ensure that each event has appropriate staging and branding in accordance with the event size, objectives and sponsor expectations
  • Source and liaise with the venues to ensure that all set up, catering and numbers are as required and in line with the budget spend
  • Design and produce event collateral including the event guide, signage, floor plan, badge templates
  • Overall responsibility of onsite management and delivery of the event
  • Produce a detailed onsite schedule for each event considering all staff, suppliers, sponsors and delegates
  • Set up meetings as required with all key onsite suppliers to ensure that they are fully aware of the expectations
  • Be the point of contact for event sponsors, exhibitors and speakers regarding their involvement in any event
  • Raise purchase orders, process invoices and payments in line with payment terms
  • Undertake health and safety risk assessments to ensure that all H&S documents, public liabilities and insurance are in place for each exhibitor or sponsor where relevant
  • Post-event wrap up - overall responsible for collating delegate feedback, final delegate communication and budget reconciliation
  • Carry out additional tasks as requested to support the growth of events with HBM 

Communication

  • Maintaining effective working relationships with internal events, editorial and commercial teams and external key suppliers and stakeholders
  • Ensure best practice is shared and efficiencies are communicated across the entire events team

Skills and experience

  • Experience of delivering B2B events of all formats and sizes (3 years minimum)
  • Strong and proven experience on venue search and contract negotiation
  • Strong collaborator and relationship builder, able to work in a matrix with a variety of teams
  • Meticulous attention to detail, a creative eye and the ability to manage multiple events simultaneously
  • Proactive, enthusiastic approach to meeting event objectives and can-do attitude to work in general
  • Excellent planning and time management - ability to work under pressure and prioritise workloads
  • Ability to use initiative in challenging circumstances and be solution-orientated
  • Ability to travel

Come and join us and see for yourself how Haymarket’s events division is a rewarding, exciting and fun place to work! 

Company

Whether you’re looking to start a career in media or you’re already an established player, why not come and join this influential publisher, with an outstanding history of success and a future full of growth, expansion and exciting challenges?

Since we founded the company half a century ago, Haymarket has always prided itself on being a highly creative business, with an unrelenting focus on the quality of our products and our people.

Our philosophy has always been quite simple: only by having the highest quality individuals can you produce the highest quality products, combining the best in content, design, production and customer services.

Globalisation is opening up the world further, and providing many opportunities for us to continue to grow. You’ll see elsewhere in the site that we have offices around the world, and that many of our titles are now truly global brands.

Haymarket serves a broad spread of markets, from sport to medicine, from technology to town planning. We’re in consumer, business and customer media, along with exhibitions and live events. Predicting the shape of our business in three, five or 10 years is almost impossible; and the unpredictability is, for us, part of the appeal.

We aim to be the perfect company to work with or for – we have the processes and attitude that ensure quality and consistency, and an entrepreneurial spirit that makes every day rewarding.

Read our latest article: What is it like to work in the events team at Haymarket Media Group?

Company info
Website
Telephone
0208 267 5000
Location
Bridge House
69 London Road
Twickenham
TW1 3SP
GB

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