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Events Coordinator, Apprentice

Haymarket Media Group
Twickenham, London (Greater)
Closing date
15 Aug 2021
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Job Details

Haymarket Media Group is a global media, data information and analytics company. Our purpose is to create trusted, premium specialist media brands that build powerful communities and drive valuable conversations.

Role summary:

This role is a key support role, working across the whole events team. The team is a busy events division running up to 55 events a year, both in person and virtual. You will also work closely with the other Events Coordinator, who will be able to help with the on the job training that will be required. The event managers will go through each process and training will be provided both in a formal environment and as part of the role. Whilst coordinators have tasks they manage, the relevant Events Manager would always sign off all work.

As an Apprentice this is an entry level position and will give you the opportunity to have a real understanding of events within a leading UK media business. The role will initially be working from home, with the expectation that we will return to the office in Twickenham, TW1 3SP once government restrictions have been lifted. 

Detailed Tasks:

The following list of examples is not exhaustive, nor definitive, but serves to help you understand the nature of the role, training will be given so that you understand all the core elements of the role, with the expectation that by the end of the Apprenticeship you will be able to complete all of the following tasks. 

The role is primarily an office-based role to ensure that the team is able to manage their events across the year. 

Examples of the type of work that you will do in the role:  

  • Send out weekly invoices, resolve and chase invoice queries, manage the unpaid/paid Worldpay ledger and to chase where necessary bad debt working in conjunction with Management Accounts
  • Manage the event backpack to ensure any on site stationary has been ordered. 
  • Working with the event managers to assemble judges folders containing edited sets of entries and information
  • Send out shortlist emails and chase information from the finalists or delegates on each event, especially images and finalist detail sheets, acceptance speeches, and for Forums delegate and supplier meeting choices
  • Set up events in Eventsforce for entries, judging logins and dinner sales and manage any troubleshooting
  • Accountability for Surveygizmo - register your interest, judges nominations etc.
  • Attending the event day, managing name changes and table planning.
  • Send out tickets along with any necessary event information
  • Send out trophies, certificates and event survey questionnaires, to be received the day after an event

Person specification: 

  • Common sense and a can-do attitude is more important than exam results. 
  • A good use of the English language both written and spoken are essential for the role
  • Good time management, a sense of humour and the ability to work in a team
  • Punctuality and being organised along with good attention to detail are critical 
  • Haymarket Events largely uses MAC computers, with Word, Excel and Eventsforce software, but candidates should have the ability to use a Mac or PC - training will be provided
  • An interest in working in Events is essential with some events experience being ideal

Other benefits include:

  • Competitive salary
  • Comprehensive training and career development programme
  • 25 days holiday per year (increasing 1 day per year of service up to 30 days)
  • Generous contributory pension scheme
  • Season ticket loan on passing probationary period
  • Flexible benefits scheme to suit your lifestyle 

Why work with us? 

Our people are our greatest asset here at Haymarket Media Group. We pride ourselves on being the best specialist media company in the world and our talented teams ensure we produce brilliant content for our readers and event attendees.  Thanks to them we have over 16,000 companies around the globe turning to us to help their businesses grow. Join us and you will impact world class brands to help create powerful and lasting relationships that deliver real results, all while developing your own career. 

​​The Haymarket way

Our values aren’t just words – they’re the way we do things at Haymarket and influence our culture. Our team's success is fuelled by the innovation, creativity and expertise of our people. But more than that – it’s crucial for us to behave with integrity and respect: towards each other, towards our audiences and towards our clients and partners.  

Equal Opportunities Statement

As a global business operating in diverse markets, Haymarket is inherently multicultural.  Globally we are committed to attracting, developing and retaining talent who reflect the communities we serve.   We equally recognise our broader responsibility to society as a whole. We will use our power and influence to drive diversity, equity and inclusion within our markets. 

As such, we are proud to be an equal opportunities employer and are committed to ensuring that all candidates are given the same opportunity to succeed regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age or disability.  

Come and join us and see for yourself how Haymarket is a rewarding, exciting and fun place to work!



Whether you’re looking to start a career in media or you’re already an established player, why not come and join this influential publisher, with an outstanding history of success and a future full of growth, expansion and exciting challenges?

Since we founded the company half a century ago, Haymarket has always prided itself on being a highly creative business, with an unrelenting focus on the quality of our products and our people.

Our philosophy has always been quite simple: only by having the highest quality individuals can you produce the highest quality products, combining the best in content, design, production and customer services.

Globalisation is opening up the world further, and providing many opportunities for us to continue to grow. You’ll see elsewhere in the site that we have offices around the world, and that many of our titles are now truly global brands.

Haymarket serves a broad spread of markets, from sport to medicine, from technology to town planning. We’re in consumer, business and customer media, along with exhibitions and live events. Predicting the shape of our business in three, five or 10 years is almost impossible; and the unpredictability is, for us, part of the appeal.

We aim to be the perfect company to work with or for – we have the processes and attitude that ensure quality and consistency, and an entrepreneurial spirit that makes every day rewarding.

Read our latest article: What is it like to work in the events team at Haymarket Media Group?

Find Us
0208 267 4010
Bridge House
69 London Road
United Kingdom
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