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Project Co-ordinator

ESP Recruitment
£18000 - 21000 per annum
Closing date
16 Sep 2021

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Job Details

A large global live event organiser seeks a Project Co-ordinator, initially as an administration support role across the business that runs high-profile large scale live events. As this person's experience grows, additional responsibilities will be introduced that will develop a greater understanding of the wider event industry. This person will work in the
project co-ordinator team, supporting the Project and Account managers.

Responsibilities include:
  • Liaising with existing clients to ensure their needs are met, which includes taking new enquiries, amending their existing booking and assisting with any queries they may have.
  • Taking incoming calls, including new enquiries
  • Logging enquiries onto the CRM system
  • Preparing detailed quotations, including presentations and other general typing including letters, e-mails etc.
  • Obtaining quotations for equipment from our Sub Contractors and placing necessary purchase orders.
  • Logging plans to be drawn up by CAD Team
  • Setting up the jobs and processing paperwork to ensure the equipment is booked through the Stock Controllers and labour team
  • Preparing client contracts and acknowledgement of order and ensuring that the signed contract is received as soon as possible before we go to site.
  • Invoicing the client and monitoring all monies due are paid before we go to site.
  • Uploading Event Budget into system for approval
  • Ensuring all information is passed on to the Operations Department to allow smooth running of the installation and removal of jobs.
  • Attend internal planning and post contract meetings.
  • Ensuring that Project Manager's diary is up-to-date, and arrangement of appointments and travel details if required.
  • Where appropriate and by prior agreement with your Project Manager, handling smaller regular jobs, which are usually in conjunction with a major contract.
  • Occasional visits to site or client meetings.

You must have:

- Proficiency in Microsoft office and Project Management package software

- Strong communication skills - verbally and written

- 1 years work experience in events or construction industry

An excellent opportunity for a graduate with some experience to take their first step into a global event organiser.


As specialists in our market, we offer integrity, honesty and confidentiality. As we concentrate on doing one thing and doing it really well, we have built up an extensive network of candidates at all levels and some of the most highly regarded clients in the events industry.

Offering the widest range of jobs in events worldwide, esp work on permanent, contract and freelance recruitment solutions at all levels from graduate to managing director, across the UK and internationally.

esprecruitment recruit for the following sectors:

  • Event Management Agencies 
  • Production Companies
  • Experiential Agencies
  • C&I Agencies
  • Corporate in-house
  • Venues
  • Hotels
  • Associations
  • Charities
  • Public Sector
  • Commercial Conference Companies
  • Exhibitions
  • Exhibition & Event Services
Find Us
020 7299 2960
Ground Floor
36 Manchester Street
United Kingdom
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