Conference & Events Administrator - Professional Membership Body (medical sector)

Regan & Dean
London (Central), London (Greater)
£28-34k + excellent benefits
Closing date
7 Dec 2021
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Job Details

Fantastic opportunity for a brilliantly organised Events Administrator who'd love working at the heart of a super-friendly and busy events team at this prestigious professional membership body working within the health sector.

This prestigious Professional Body works to support all aspects of it’s medical specialism and membership, from the promotion of study and research, to public awareness, protecting the interests of members, their wellbeing and training, providing a broad set of services and support to all those involved in this prestigious area of medicine. Events form a key part of this, and are delivered by the the friendly, supportive Events team of a Conference & Events Manager, and two Co-ordinators.

This friendly and hugely personable team deliver a busy and varied programme of events: conferences, webinars, awards, wellbeing events, CPD events, publication launches, and attendance at 3rd party events. They moved to virtual events last year, and are just starting to integrate more f2f events back into their programme. The Conference & Events Administrator will be a key part of the team, supporting them across all areas of their work team’s work, including event logistics, communications and admin elements, and dealing with varied internal and external stakeholders, delegates, suppliers, speakers.

You’ll be a pro-active, ‘can-do’ and ‘does-do’ hands-on events administrator / assistant, with excellent IT, communication and co-ordination skills. Minimum 2 years experience, in events co-ordination / administration (ideally from within a professional body, association/society/membership organisation or similar). Your communication skills are really good, your admin skills are top notch, you are calm in a crisis and enjoy working closely with your team. With high levels of customer service, and excellent  attention to detail you like being busy and the every day challenges of an events environment.  You’ll have some proven experience working on virtual events, alongside traditional f2f events.
Responsibilities are wide ranging and include:

  • Work closely with the Event Co-ordinators to ensure successful delivery of their events
  • Delegate management – create online hubs and registration portals for events, monitor registration, run reports.
  • Management of RSVP lists for by-invitation events and rooming lists for residential conferences
  • Speaker liaison and supporting activities
  • Manage and host on-site events at HQ
  • Produce delegate packs and manage event collateral
  • Set up and manage virtual webinars
  • Provide support for larger virtual and in-person events, assisting with hosting and registration
  • Assist with booking of services and equipment for attendance at third-party events and exhibitions
  • Assist with social media and marketing campaigns
  • Varied admin and event tasks in support of the team, working closely with the Event Co-ordinators to support their events

The ideal candidate would bring:

  • Minimum 2 years work experience in an admin/co-ordination capacity in events
  • Excellent IT/admin skills, highly organised
  • Experience of delegate management and varied event/event logistics tasks
  • Some experience of virtual events (small scale is adequate)
  • Good communication skills, both written and verbal
  • Able to liaise well and comfortably with people of all levels
  • Superlative attention to detail, good team player
  • Experience working within an Association/Professional Membership body would be great – and in the medical sector would be ideal
  • Hands-on, can-do attitude, able to work to consistently high standards, and able to work autonomously

This is a brilliant opportunity just waiting to be grabbed! – to work with a really great and professional team, across a good and varied range of events, for a prestigious membership body. If you think your aptitudes and experience could be a good match for this great opportunity, please reflect these in your CV and click “APPLY” now. 


Regan & Dean is a specialist recruiter for the events industry, and we pride ourselves on the range and quality of roles we work on for a great client base. If this role isn’t quite what you are looking for then you can check out all our current roles at
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Check out all our events roles at
We have over 30 years at the heart of the events sector, and work on Event roles at all levels and in all its varied homes - from Inhouse/Corporate, Associations/Professional Bodies, Agencies, Publishing, Commercial Events companies, Charities, Venues - wherever event people are needed we are there to match great roles to great candidates. With over 30 years experience within the events sector we pride ourselves on remaining a flexible, ethical and hardworking recruitment consultancy that offers expertise, insight and support to our clients and candidates alike - passionate about events and events people.

We have 3 divisions: Events & Communications, Marketing, Office Support & HR. All divisions work across a full range of roles, from junior co-ordinators to senior director level, and, with hands-on experience in the fields they recruit into, our consultants are experts in their chosen areas.

Clients range from leading Event and Marketing Agencies to major Corporates, Financial Services, Associations, Commercial Conferences, Publishing, Venues, Entertainment and Charities.  We are therefore able to offer experienced candidates an unrivalled breadth of opportunities within their specialist fields, on a permanent, temporary or freelance basis throughout the UK 

Contact: 020 7409 3244




Find Us
0207 409 3244
77 Queens Road
SW14 8PH
United Kingdom
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