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Event Co-ordinator - Historic Heritage Venue

Employer
Regan & Dean
Location
London (Central), London (Greater)
Salary
£30.5k + c. 4k O/T
Closing date
19 May 2022
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Job Details

Brilliant  opportunity for a highly organised Event Co-ordinator with excellent communication skills to lead on varied prestigious client events - at one of London’s most impressive and historical venues in a particularly historic year! 

THE ORGANISATION
Unique and highly prestigious London historic venue - Grade 1 – they have a busy programme of events which enjoy the glorious settings offered by their various rooms/spaces – hosting lunches and dinners, awards events, galas, commemorative, special visits and high profile corporate and charity events.  This role is working mainly on the private (commercial) events and therefore liaising closely with prestigious corporate clients and organisations using this beautiful (and multi-space) venue – mainly prestigious corporates, major public bodies and charities. With a busy calender of events ahead this is a brilliant time to be part of this exceptional team! 

THE ROLE
You’ll be joining a busy and friendly events team who work across over 500 events each year.  You’ll be, in the main, working on events for their incoming clients – so you’ll be working on everything from high profile corporate events and award ceremonies to large charity fundraisers and concerts. Clients would be varied across corporates, agencies, charities, government, associations, sporting and cultural bodies! The team host some very special celebatory and high profile events. All have very high quality levels of delivery, as befits such a beautiful venue. You’ll be working on a number of events at any one time, so this role will suit someone who enjoys being busy and working directly for a prestigious client mix. You’ll also sometimes be working with others in the team on high level dinners and ceremonial events for the Institution itself. This is an asap start 12 month mat cover, but would undoubtably unlock exciting opportunities in the future, and with the potential of perm.

Key Responsibilities include:

  • To be the first contact for clients, arrange and conduct show rounds for prospective clients and suppliers
  • End to end event management of varied events for clients, both internal and external – including – lunches, dinners, awards, charity fundraisers, corporate events –  (no conferences!)
  • Provide detailed advice and guidance about the services, spaces and facilities the venue can offer – work closely with clients to plan events/use of space etc
  • Identify and resolve issues that may arise in pre-event phase, work closely with clients to ensure all details of event objectives and timescales are met
  • Liaise with all internal and external suppliers and facilities staff – producing briefing notes and correspondence for events
  • Monitor and manage payments/invoices etc
  • On-site delivery of events

THE CANDIDATE
You’ll be a highly organised, smart and articulate events co-ordinator with existing experience within corporate events with a high focus on hospitality and special events (eg dinners, awards, special functions etc). Ideally you’ll have venue-side experience, and particularly of special/heritage venues. You’ll be experienced in liaising with clients, ensuring you fully understand their event requirements, and working to ensure their exemplary delivery both pre-event and on-site.  This is a prestigious organisation and you will therefore be working on some very high profile events - so you’ll love achieving the highest possible quality levels of event execution, with the necessary exacting level of attention to detail.  You’ll have excellent communication skills to deal with a wide range of people, supported by your very high levels of customer service, maturity and great attention to detail.  Strengths as a team player, excellent interpersonal skills and computer literacy are essential, as is excellent experience co-ordinating relevant event suppliers, internal and external.  Also someone flexible, happy to help others on individual event tasks for their events, as well as co-ordinating your own events.  Your passion for events shines through.
Key requirements: 

  • Event co-ordination experience (min 3 years) within a corporate, association or historical venue, or similar professional environment
  • Excellent communication skills, with excellent standard of English, both written and oral
  • An excellent and efficient organiser/co-ordination, with excellent attention to detail and strong customer focus
  • Varied supplier liaison experience (internal and external) across all aspects of event hospitality, including catering, operations, entertainment, florists etc
  • Experience of undertaking budgetary control and managing financial systems
  • Smart professional appearance as this role includes working at formal and high profile events
  • Confident, able to cope well and calmly under pressure, tactful and discrete

This is a fabulous opportunity to work at a most awe-inspiring venue – and with some amazing clients on some very special and varied events - an exciting opportunity to utilise your proven event co-ordination experience and excellent interpersonal skills to deliver some very special and extremely high profile events. (please note it is an asap start mat cover with potential to perm .. and would bring a brilliant chapter to your CV and career!)

If your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click the “Apply” button now!

Company

Check out all our events roles at www.regananddean.co.uk.
We have over 30 years at the heart of the events sector, and work on Event roles at all levels and in all its varied homes - from Inhouse/Corporate, Associations/Professional Bodies, Agencies, Publishing, Commercial Events companies, Charities, Venues - wherever event people are needed we are there to match great roles to great candidates. With over 30 years experience within the events sector we pride ourselves on remaining a flexible, ethical and hardworking recruitment consultancy that offers expertise, insight and support to our clients and candidates alike - passionate about events and events people.

We have 3 divisions: Events & Communications, Marketing, Office Support & HR. All divisions work across a full range of roles, from junior co-ordinators to senior director level, and, with hands-on experience in the fields they recruit into, our consultants are experts in their chosen areas.

Clients range from leading Event and Marketing Agencies to major Corporates, Financial Services, Associations, Commercial Conferences, Publishing, Venues, Entertainment and Charities.  We are therefore able to offer experienced candidates an unrivalled breadth of opportunities within their specialist fields, on a permanent, temporary or freelance basis throughout the UK 

Contact: 020 7409 3244

Website: http://www.regananddean.co.uk

 

 

Find Us
Website
Telephone
0207 409 3244
Location
77 Queens Road
London
London
SW14 8PH
United Kingdom
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