Commercial Events Officer

Employer
Highgate School
Location
Highgate, London (Greater)
Salary
£30,000-£33,000 p.a. depending on qualifications, skills and experience
Closing date
10 Jul 2022
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Job Details

THE ROLE

This is an excellent opportunity to join an award-winning charity; working closely with the Head of Commercial to help our Commercial department in increasing the potential for generation of non-fee income.

If you are interested in working in a fast-paced environment at one of the country's top independent schools where kindness is at the heart of what we do, then this is an ideal opportunity for you.  

You will have excellent administrative, communication and customer service skills to ensure a positive experience for clients hiring our premises. Calm and organised, you will be a people-person with a flexible, pro-active and can-do approach. You will thrive in a busy environment and you will enjoy developing your skills.

MAIN RESPONSIBILITIES

Events operations

  • Establish a clear understanding of the demands of the School and ensure that all commercial use is compatible with day-to-day School usage/requirements.
  • Host visits of prospective clients.
  • Manage all event bookings, from enquiry through to invoicing in a timely manner and ensuring payments and contracts are received in advance of any event.
  • Analyse the practical feasibility and profit potential of a booking before accepting the booking.
  • Management of all commercial activities to ensure that provision meets customer expectations and budgetary targets. 
  • To attend events personally, or to ensure that events are managed by a suitably qualified and competent member of staff. 
  • Liaison with Catering, Estates, IT and other departments in advance of events to ensure all logistics are signed off.
  • Ensure all relevant health and safety documents from third party suppliers are in place.
  • Liaison with the financial department on a regular basis for account management. Compile financial reports as required.

Stakeholder

  • Ensure careful planning and communication with all stakeholders in relation to commercial projects and events at all times, and in a timely manner.
  • Ensure local residents are informed on a regular basis with regards to the scheduling of events on Bishopswood Road and Courtney Avenue. The Head of Commercial will advise.

Filming

  • Attend film crew and location scout site visits and assist the Head of Commercial if required.

Other

  • Organise or provide assistance to School events as reasonably required.
  • Assist the Head of Commercial with general administration when requested.

THE SCHOOL

A culture of community, kindness and belonging

Highgate is a different kind of independent school.  We are a school whose charitable ethos is an inextricable part of both staff and pupil DNA. Highgate doesn’t exist in a bubble, but is connected to, and part of, a community. We have partnerships with over 60 state schools across 7 London boroughs, and, in 2017, Highgate co-founded the free sixth form school, The London Academy of Excellence Tottenham (LAET), with Tottenham Hotspur Football Club as principal business sponsor.

From the Pre-Prep right up to the Sixth Form, we are actively seeking to embed a real sense of belonging at Highgate. Everyone who works and studies with us deserves to feel they are part of an environment that:

  • welcomes them
  • enables them to be themselves
  • understands them
  • encourages questioning, self-knowledge, and self-expression
  • helps them not just to manage, but to thrive, to discover and pursue their passions, and to develop as individuals and members of a community.

To do this, we are evaluating diversity in our professional, curricular and co-curricular life, exploring how to attract pupils and staff from all backgrounds to work and learn at Highgate and providing opportunities to share our own experiences as well as learning from alternative perspectives. Our work on inclusion at Highgate involves pupils, staff, alumni, parents and carers.

Award-winning success

Founded over 450 years ago in 1565 by Sir Roger Cholmeley, Highgate is one of the UK’s leading co-educational independent schools for pupils aged 4-18. There are currently in the region of 1,850 pupils split across our Pre-Preparatory School, Junior School and Senior School sites, in conjunction with approximately 600 teaching and support staff. We are proud to be able to claim some of the top academic results across the UK, as well as titles of Independent School of the Year 2019 and Independent School of the Year for Social Mobility 2019. Highgate has recently been named the Sunday Times London Independent School of the Decade by Parent Power, The Sunday Times Schools Guide. “Ranking in the top 25 independent schools in the UK for its results in the examination hall, Highgate achieves well for its children. But it also makes a difference for many more children beyond its own gates.” Alistair McCall, The Sunday Times.

Staff wellbeing

Highgate recognises the value of staff wellbeing which we promote by encouraging a strong work-life balance, trying our best to support flexible working requests, providing a nutritious food offering and offering access to sporting facilities including our recently renovated swimming pool. Our ethos is to be a reflective community and we encourage mindfulness throughout our school, for example by offering weekly prayers in our chapel. We also encourage an open culture throughout our school, with our directors having an open-door policy and making use of regular staff surveys.

We also encourage our employees to be continuously engaged in their role by providing opportunities to participate in the wider life of our school, such as taking part in trips or societies and getting involved in partnership projects.

Charitable work and sustainability

We remain committed to our original status as an educational charity. Highgate offers a significant number of bursaries to pupils who would otherwise be unable to access our excellent teaching and enriching activities. We are also the principal educational sponsor of the London Academy of Excellence Tottenham, which was opened to provide an academically-selective, well-governed free sixth form in a community where such opportunities are lacking.

Alongside this, our staff and pupils undertake a number of charitable activities throughout the year. These range from staff giving up their time to neighbourhood schools and charitable organisations, to pupils undertaking community work in the local area or further afield. For example, we also sponsor the Great Lakes High School in Uganda.

Highgate endeavours to be a sustainable school and we support a number of environmentally-friendly local and national initiatives on a daily basis. For example, our staff have embraced our initiative of no longer having single-use cups and, by providing everyone with a re-usable cup, our usage of plastics cups has fallen by 1,000 per week! We also encourage and have been recognised for a number of green transport initiatives.

Company

A culture of community, kindness and belonging

Highgate is a different kind of independent school.  We are a school whose charitable ethos is an inextricable part of both staff and pupil DNA. Highgate doesn’t exist in a bubble, but is connected to, and part of, a community. We have partnerships with over 60 state schools across 7 London boroughs, and, in 2017, Highgate co-founded the free sixth form school, The London Academy of Excellence Tottenham (LAET), with Tottenham Hotspur Football Club as principal business sponsor.

From the Pre-Prep right up to the Sixth Form, we are actively seeking to embed a real sense of belonging at Highgate. Everyone who works and studies with us deserves to feel they are part of an environment that:

  • welcomes them
  • enables them to be themselves
  • understands them
  • encourages questioning, self-knowledge, and self-expression
  • helps them not just to manage, but to thrive, to discover and pursue their passions, and to develop as individuals and members of a community.

To do this, we are evaluating diversity in our professional, curricular and co-curricular life, exploring how to attract pupils and staff from all backgrounds to work and learn at Highgate and providing opportunities to share our own experiences as well as learning from alternative perspectives. Our work on inclusion at Highgate involves pupils, staff, alumni, parents and carers.

Award-winning success

Founded over 450 years ago in 1565 by Sir Roger Cholmeley, Highgate is one of the UK’s leading co-educational independent schools for pupils aged 4-18. There are currently in the region of 1,850 pupils split across our Pre-Preparatory School, Junior School and Senior School sites, in conjunction with approximately 600 teaching and support staff. We are proud to be able to claim some of the top academic results across the UK, as well as titles of Independent School of the Year 2019 and Independent School of the Year for Social Mobility 2019. Highgate has recently been named the Sunday Times London Independent School of the Decade by Parent Power, The Sunday Times Schools Guide. “Ranking in the top 25 independent schools in the UK for its results in the examination hall, Highgate achieves well for its children. But it also makes a difference for many more children beyond its own gates.” Alistair McCall, The Sunday Times.

Staff wellbeing

Highgate recognises the value of staff wellbeing which we promote by encouraging a strong work-life balance, trying our best to support flexible working requests, providing a nutritious food offering and offering access to sporting facilities including our recently renovated swimming pool. Our ethos is to be a reflective community and we encourage mindfulness throughout our school, for example by offering weekly prayers in our chapel. We also encourage an open culture throughout our school, with our directors having an open-door policy and making use of regular staff surveys.

We also encourage our employees to be continuously engaged in their role by providing opportunities to participate in the wider life of our school, such as taking part in trips or societies and getting involved in partnership projects.

Find Us
Website
Location
Highgate School
North London
Highgate
London
N6 4AY
United Kingdom
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