Event Project Manager - DMC UK Events Agency (bilingual ideal)

If running events for top level corporates and their international guests coming to London/UK is what you’d love – then this role has it all! We’re looking for someone with some solid existing event/hospitality/DMC experience, highly organised and passionate about events to join this internationally renowned agency, and offering you the chance to further  develop your skills and experience working with some of the best event experts in the business!  We are hoping you can also bring another European language (French or Spanish or Italian or Portuguese or a mix would be great!) ... so this will be highly beneficial!

Company and Context
Leading Events Agency with excellent international reputation and long history of being the best in the industry. They specialise in devising and delivering top end in-bound multi-day corporate event programmes in London and the UK for top international clients and their guests. Their programmes are known for their polish, innovation and exceptional standards of delivery. Due to returning and new clients and being exceptionally popular to work with they are looking for another Project Manager to join their brilliant and friendly team. They have a long and excellent global reputation, so you’ll be working with the best, and delivering varied events for some of the worlds leading corporates.

Role
As Event Project Manager you will look after all aspects of your own programmes – their size growing in scale as you further learn and develop. On larger programmes you’ll work closely with a Project Director. Liaising directly with your clients, you’ll have full ownership of all aspects of your events and programmes (normally group, often VIP), direct contact with the client throughout, planning and managing all logistical aspects – across venue, accommodation, travel, sub events, dinners, activities etc. All programmes are hi-end, so bespoke dinners at unique, special or historical venues, accommodation at top 4/5*hotels, VIP transfers and top end London experiences, etc are the norm. You’ll be joining a friendly, down to earth, collaborative team who are highly respected leaders in their field. The role offers a fabulous career opportunity with an internationally regarded agency, and brilliant scope to develop your career further. Key responsibilities include:

• Deliver varied event programmes for international corporate clients and their guests in London & UK
• Research venues and services to develop new events, products & services
• Co-ordinate all operational elements, flights/travel, transfers, accommodation, venues, activities – overall programme logistics management
• Planning, managing and implementing complex program operations on-site
• Support the sales team preparing bespoke event proposals and customized solutions for clients incorporating the best of what the UK has to offer
• Manage client relationship with the awareness of differing cultural styles, along with the handling of VIP guests
• Program budget management from initiation to final invoice, including deposit schedule and the maximization of profit
• Managing all suppliers including the booking of staffing, transportation, entertainment, décor, all venue liaison etc.
• Handling high-profile security conscious VIP guests
• Preparation of detailed program documents, and database management (ie: attendee travel data)
• Maintain relationships with key suppliers and nurture client relationships where appropriate, actively supporting the acquisition and retention of key Accounts
• Stay updated on all the latest London venues and event services etc – fam and venue visits offer bags of opportunity to really develop your knowledge further
   

You
We’re looking for someone who can be a whizz in event operations and event logistics along with creative flair – with an eye for the smooth and seamless flow of complex event operations & logistics, as well as the wow factor of a bespoke gala dinner at a unique venue. You’ll love dealing directly with your clients, using your excellent people skills to build relationships, able to adapting to their specific cultural or personal quirks – and they’ll love dealing with you, building trust and respect – that lead to fabulous feedback, and repeat business! Specifically we’re looking for you if you have:

• Ideally previous experience working in an events agency, travel or tour operator or DMC running event programmes, but you may have great experience from hotel, restaurant or other hospitality focussed part of the industry and be looking to broaden your role
• Ability to work with executive-level clients to develop customised event programme solutions to meet their needs – and surpass expectations!
• Languages (eg Spanish, French, Italian, Portuguese) highly beneficial, not essential
• Excellent people skills - ability to work flexibly, and build excellent relationships
• Existing experience working across as many of the key logistics areas as possible – event logistics, venues, accommodation, travel & transfers, f&b, activities etc
• Aware of event industry trends and insights, and constantly looking for new and innovative offerings - knowledge and curiosity about London and UK as a competitive business tourism market ideal
• Commerically astute, budget management skills, with excellent negotiation skills
• A master juggler who is great under pressure, collaborative and solution focussed
• Ability to work planning and co-ordinating pre-event, and hands on operationally on-site
• Live event production, experience of co-ordinating entertainment, food & beverage etc are all desirable skills/knowledge
   

This is a great opportunity for a proactive, ambitious and hardworking Event Project Manager to really make their mark – there is fantastic opportunity for development here alongside a wonderful range of clients and varied events to work on .... this will hugely suit someone who really loves getting both their teeth and their creative mind into developing and delivering fantastic event programmes, that are memorable to all involved (both client and guest alike) for their superlative delivery, amazing service, and high end experience. Sound like the sort of role you are looking for?

Click APPLY - this is a great role and company to join! Highly recommended opportunity and team!