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Meetings and Events Manager

High Holborn, London
£35,000 to £40,000 according to experience
Closing date
24 Jun 2024

Job Details

Job title: Meetings and Events Manager
Reports to: Senior Manager, Team and Operations
Hours of work: Full time, office based
Salary: £35,000 to £40,000 according to experience
Location: High Holborn, London
Job type: Permanent

Job summary
This is a Society of over 1,700 members from 100 countries, who work in, or are interested in tropical medicine and global health.

This charity organises and participates in events as a crucial way of showcasing, discussing, and debating key areas of tropical medicine and global health research and practice. Their range of events are wide. They deliver conferences and webinars, social events, research meetings for early career professionals, and high-profile debates and discussions. They happen across the UK and around the world, both online and in person. Their events add to the impact of their work in tropical medicine and global health, but also raise funds to allow them to continue their work as a charity.

The Meetings and Events Manager would lead on the delivery of their meeting and events strategy. The role requires a self-starter who is excited by the prospect of working on such a broad range of meetings and events. The candidate needs to have excellent communication and relationship building skills, and to be organised, flexible with a great attention to detail. They should be comfortable liaising with venues for meetings space, developing budgets for events, managing logistical aspects of the events programme and setting up new events online and in person.  

Main responsibilities

  • Overall responsibility for the meetings and events programme meeting its financial and other goals and KPIs under the existing strategy
  • Overall responsibility for the delivery of the events with a focus on expanding global reach, supporting careers, and improving the financial position
  • Manage events from conception to completion - delivering events to the highest standard to meet their objectives of success – quality and cost effectiveness
  • Attend the Meetings and Events Committee, optimising meetings including helping set the agendas, leading discussions, writing minutes, liaising with the Chair
  • Assist to identify, appoint, and manage Scientific Chairs, Committees, and Sub Committees to secure event speakers, secure attendees and sponsors.
  • Overall management of the income being delivered from ticket sales, sponsorship and other income streams linked to meetings and events, with support from line manager and CEO
  • Responsible for the income and expenditure budgets and monthly reforecasts for our meetings and events, and ensuring accurate financial record keeping
  • Support and train colleagues to run meetings and events online.
  • Work with the team to develop all event materials – physical and digital
  • Work with CEO and Senior Manager to identify sponsors, develop proposals and negotiate income
  • Produce comprehensive event briefings for speakers, team, and Board
  • Support and attend events, sometimes out of office hours, in and out of the UK
  • Evaluate and report on the success of each event and consider areas of improvement
  • Ensure up to date event information is publicised on the website and on other RSTMH channels
  • Work with the team at RSTMH to develop and implement a marketing plan for events
  • Manage all event enquiries, from external and internal stakeholders
  • Liaise with and manage relationships with event stakeholders internally and externally, including suppliers, members, committees, Board, speakers, sponsors, exhibitors
  • Work with the Membership Manager to maximise the engagement of event attendees in their work, and conversion of events attendees to be members
  • Develop processes to ensure they capture all data from events, through our CRM
  • Ensure efficient processes exist for ticket sales, paying expenses and invoices and all other aspects of meetings and events.

Person specification

  • Passion for their work
  • Professional and articulate
  • Degree level education or relevant proven work experience
  • At least 3 years proven track record of managing and delivering in person and online events including selecting and negotiating agreements with suppliers, drawing up cost and income budgets, delivering events and monitoring and evaluating their success
  • Strong experience of working with a CRM system
  • Experience of running online events, with knowledge of variety of platforms
  • Strong project management and organisational skills
  • Evidence of working with events committees and managing suppliers to deliver events
  • Strong budget management experience including forecasting, and planning
  • Excellent problem-solving skills with a proactive approach and mind-set
  • Excellent communication skills, both written and verbal
  • Brilliant time management and task prioritisation skills
  • Evidence of working with team, and Board members
  • Meticulous attention to detail
  • Can do attitude to take ownership of events
  • Relationship building skills, being able to inspire others and bring them with you
  • Reliable team player – able to identify areas of interaction with other activities of our work, and able to work with team to increase success
  • Willingness to work unsocial hours as required, and to undertake travel outside of London and the UK, with reasonable notice

Please submit your application form by the 5th of July 4pm BST.
We encourage you to apply as early as possible as we will be reviewing and interviewing candidates as they submit, and so may close recruitment before the deadline.

How to apply:

Please click 'Apply' and follow the job board process. You will receive an email from CHM Recruit containing further information on how to apply for the role.  
Please note that although you may be asked by the job board to upload a CV, you are not applying at this stage.

No agencies please.


CHM Recruit is an employer-focused recruitment agency offering fixed priced online recruitment. It specialises in the charity, care, health and NGO sectors as well as in banking, business services and education. CHM Recruit is based in Milton Keynes and is a division of Coach House Media, an advertising agency established in 1987.

CHM Recruit specialises in marketing vacancies across a range of leading job boards. Recruiters choose from the best national job boards, the job board affiliated with their local press and have a choice of leading specialist job boards. This coverage, allied to social media sites, affiliate sites and job search engines, means that more than 95% of those looking for a specific job will find CHM marketed vacancies.

Haymarket job boards used by CHM Recruit include Brand Republic Jobs, PM Jobs, Third Sector Jobs, Horticulture Jobs, Ends Job Search and Event Job Search.

CHM Recruit works on the basis on a fixed fee, billed every month and claims significant savings over traditional forms of recruitment advertising. Recruiters can send details of vacancies with no obligation and CHM Recruit will recommend the best packages from their extensive stable of job boards. The agency will also advise on copy and tailor applications to fit with the employer’s preferred method.

During the life of the vacancy, CHM Recruit will continue to manage the listing, monitor and report stats and support applicants.

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