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Event Speaker Coordinator

DNA Recruit
New York
$50000 per annum
Closing date
4 Aug 2024

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Event Logistics, Event Operations
Conferences, Events and Shows
Full Time
Contract Type
Job Role
Event Planner

Job Details

Event Speaker Coordinator- Global Media Group- New York City
Salary $50K

About The Role
DNA Recruit has partnered up with a leading Global B2B Media Group who are seeking an Event Speaker Coordinator to join their New York - City team.
The Event Speaker Coordinator will join a welcoming, diverse, and growing team based in New York. The successful candidate will assist with event operations and support speaker logistics for the company's portfolio of conferences and events throughout the year.

  • Collaborate closely with Conference Producers on speaker deliverables for each event portfolio.
  • Send confirmation emails to all speakers for each assigned event, requesting professional headshots and bios.
  • Post headshots and bios on the corresponding event website, linking speakers to their respective agenda spots based on content provided by the Conference Producer.
  • Input speakers into the CRM database for registration and upload to the virtual platform.
  • Gather all presentation materials and compile them into a PowerPoint slide reel for onsite needs.
  • Coordinate panel calls up to six weeks before the event start date.
  • Manage speaker requirements for multiple events simultaneously.
  • Handle on-site management and coordination.
  • Gathering speakers in the Speaker Ready Room or designated main session area.
  • Directing speakers to get mic’d appropriately and guiding them to the stage and/or virtual platform.
  • Coordinating the onsite gathering of speakers and providing guidance for onsite presentation needs.
  • Correspond with speakers via email/phone for any post-event requests.
  • Minimum 1 year’s solid experience within B2B conferences/events (events for 150+ people).
  • Experience with working on multiple events simultaneously
  • Experience with building and managing events platforms such as event websites, events apps and/or virtual event platforms
  • Experience with being the sole lead on speaker management for 80 - 150 speakers per event, managing all aspects of the event from pre event communication, registration on CRM, registration on the day, onsite signage for sessions to on the day running of the event including the event app/virtual platform.
If you want to be part of an exciting high growth B2B media group then look no further send your CV today!

Job Reference: 1147-JW

DNA is committed to promoting a diverse and inclusive community and welcomes applications from candidates of all backgrounds.
Although we try to respond to all applications, unfortunately, due to the high number we receive, we are unable to respond to all of those who are unsuccessful. 
  • We offer up to £250 in vouchers for any referrals who pass their probationary period, so if you know anyone who might be interested please forward the link to the job advert to them. 
  • Be the first to know about our latest roles by following us on LinkedIn, Twitter and Facebook.

DNA Recruit deliver dynamic recruitment, search and talent solutions and provide insight, knowledge, and credible introductions necessary for client-side and agency roles. Areas we specialise in New Business, Account and Project Management, Strategy and Planning, Events, Experiential, Creative and User Experience Design, Technology, Product, Marketing and Data roles in permanent, contract and freelance recruitment, search and selection, talent advisory and consulting across the UK and globally. 


Dynamic New Alliances was born in March 2008, business is booming and we are fast becoming a recognised force in agency recruitment and search.

We’re working within integrated and digital spaces and we’ve already placed a number of great candidates in key positions: from Business Development Directors, Digital Planning Director, Digital CSDs, GADs and Senior Account Managers, to Art Directors, Designers, Copywriters and Creative Directors.

The list of agencies that DNA is working with grows by the week and we’ve even gone global, with roles in Moscow, Dubai, Germany and Toronto. A lot of these clients are looking at both expats and locals, so if you would seriously consider a move abroad, get in touch.

Company info
020 7490 9350
Seven Pancras Square, Kings Cross,
Greater London
United Kingdom

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